What Do You Mean By Officiant?

You can go online and anyone can become an officiant if they register through Universal Life Church to fulfill the legal qualifications to become ordained and choose whatever title you prefer from a selection of categories.  Many people do it just to be able to perform wedding ceremonies for friends or family.  You have to promise to honor all beliefs and comply with all state laws.  In Washing State, you have be ordained through some church.  It's about 10-minute process through ULC which has been around since 1959.  We could do any kind of ceremony, but we stick to weddings.

My husband and I have both gone through ULC to be able to officiate for weddings.  I enjoy helping people design their wedding ceremony.  Many people just want a very small wedding, have mixed beliefs in their families, don't want to go through months of counseling through a church so an officiant is a great solution to these situations.  Some people are widowed or divorced and don't want to go through all the pomp and ceremony that come with traditional weddings.  We have performed wedding ceremonies where there were hundreds of people, however.  Some people choose an officiant simply because they want to be able to customize their ceremony more than what they could in a regular church.  We let family members of friends of the bride and groom participate in any of the religious aspects to the wedding.  We choose to remain very neutral.

I won't speak to other states, but there are only two lines (never seen or met anyone who performed this type of ceremony) that are necessary in Washington State to make a couple legally married.   The, Do You?, Do You? (questions to make sure they aren't entering the marriage under duress), and then pronouncing them as husband and wife.  Really, that's all!  We would do those too, if people wanted it that way, but people like to personalize it.  We avoid ceremonies that take on the feel of a theatrical performance rather than a solemn occasion.  Speaking from experience, we were disappointed to get a review on not being theatrical enough.  Sorry, that is not why we do perform wedding ceremonies!  At that same wedding, people said it was a wonderful ceremony.  Go figure!

Some people choose an officiant to make it a legal marriage and then have a more elaborate wedding (sometimes even with an officiant) months or years later when they can afford a bigger wedding, when someone has returned from being overseas, or any number of reasons.

You won't believe this, but when we say that we can officiate, some people really think that we are qualified to officiate at sporting events!!   No!  That's a totally different game!!

You should always check into your own state's laws.
Wishing you the greatest of days!

Contributed by Puget Sound Wedding Professional Member: Janis Flagg of Greatest of Days Events & Wedding Planning.

5 Creative ways to “number” your reception tables

Your ceremony is over and you are married. Wow! The first part of your day is complete. Now comes the fun part….your reception. While you and your husband have pictures taken, your guest will be heading to the reception. Once they arrive, where will they sit? If the food at your reception will be served buffet style, open seating works perfectly. However if the meal will be plated, you will need to do place cards and perhaps also assign tables. Doing the seating chart is a fair amount of work and is straight forward…..not a lot of room for creativity. You will need a list of all your guests, which entrée they will eat and where they will sit. Place cards and table numbers do not need to be fancy or expensive, but these can be a place you show your creative flair or continue the theme of your wedding. Here are five ways to be uniquely you with your table assignments:

• Name tables instead of numbering – use your favorite wines or types to label your tables: Merlot, Pinot Noir, Zinfandel, Chardonnay, etc. Your place cards could be bottle shaped or the color of each wine type.

         

• Label your tables with names of states you have visited together or lived in – each table could have a story about being in that state: the state where you met each other, where you each grew up, where you vacationed together or went to school. Place cards could have a ribbon matching a color in the state flag or a picture of the state plant or bird. You could do cities instead of states. Have fun with this!
• Add some bling to your guest tables and use gems as the names. You could go really glamorous with this one. If your base table cloths are white or ivory, you have a great “canvas” for adding some color to your tables. The Diamond table could have rhinestones around the center of the table and the place cards can have a “diamond” glued to it. Think your birth stone, his birthstone and then your whole bridal party for gems to use. Craft stores have rhinestones in many colors and shapes.

         

• What if you and your groom are big readers, you could use favorite author’s names or book titles. You can really take off with this one. Your place cards could be bookmarks with the guests name, entrée and author/book. You could include your names and wedding date and their place card can double as your favor. Your guests now have a keepsake from your wedding to use again in their favorite book or magazine.

• Let’s say you love to garden. What is your favorite thing to grow? This one has lots of options. Pick your favorite culinary herbs and spices for table names. Try flowers, vegetables, fruits, or shrubs. Your place cards could have a picture of the plant, vegetable, fruit, etc. Your favors could tie in with corresponding seed packets for your guests. Or choose wildflowers and there is actually handmade paper that has wildflower seed embedded in it. The paper can be used for place cards and table sign, and then the really cool part: seeded paper can be planted and the seeds will produce wildflowers. From table décor to place cards to table sign into a guest favor. Eco friendly and creative too!

        

Part of the fun part of wedding planning is being able to infuse the personality of you and your groom into the day. Be uniquely you all the way to your reception tables. I would love to help you create unique ways to name your tables. Seating charts can be a chore and you can hire me to do these for you.

Written & contributed by Puget Sound Wedding Professional Member: Nancy Skipton of Simply Celebrations & Events LLC.

Acknowledgments:

Décor provided by Crystal of Trendy Events in Tacoma, WA

Photography provided by Family Affair Photography, Tacoma, Wa

Winter Wedding Tips

Do you want your wedding to be memorable?  A winter wedding can be a great way to do something new and different for your wedding.   We compiled a list of tips from the wedding professionals who are members of the 'Puget Sound Wedding Professionals Networking' group. 

*     Plan for inclement weather.  What happens if it snows or rains heavily on your wedding day?  Will people still be able to get to your ceremony and reception venue if this weather happens?  Think about how weather could affect getting from your ceremony to your reception.  ~ Nancy with Simply Celebrations

*    Gloves.  Stock up on some of those $1.00 stretch knit (one size fits all) gloves for guests who forget to bring their own gloves.  These will be appreciated especially for those who enjoy an impromptu snowball fight at a snow resort venue.   ~ Monica with Family Affair Photography

*     Remember that winter days are shorter.  Without strategically placed accent lighting, richly colored flowers will fade to gray and black -- especially burgundy, dark blue and purple flowers.  If you're planning an evening wedding, and you don't up the lighting effects, consider using more white flowers and add mirrors, crystals and metallic accents to reflect light.  ~ Julia with Julia's Floral

                             

*     The most expensive days are on Friday & Saturday in December, competing against company holiday parties for the venues.  Photographers, DJ's and your guests already have full holiday schedules in December.  Alternatively a November, January, February wedding means your guests can focus on your big day, without competing event invitations.  Also vendors are eager for your business in the slower months so typically you can negotiate to make your budget go farther.  ~  Corine with Billy Baroo's Restaurant 

*     Plan your event on a weekday, most vendors work for less on those days!  ~ Adam with Adam's DJ Services

*    Consider using an old mansion or private estate with a gorgeous spiral staircase (perfect for that grand entrance) or with a warm cozy fireplace to create an intimate setting.  ~ Phyllicia with Realtime Weddings Consulting.

*     A winter wedding doesn't have to mean "Christmas"!  Ask the venue if you can hang decorative snowflakes from the ceiling to soften the look of the room.  ~  Katie with The Inn at Gig Harbor

*     Centerpieces can be very easy if you use bare branches with lights strung in them or use natural forest greens.  ~ Katie with The Inn at Gig Harbor

     Plan ahead, book your event before most companies book their last minute holiday parties.  ~ Adam with Adam's DJ Services

*    Buy decorating items during holiday sales.  Clip coupons for further discounts.  ~ Paula with South Sound Wedding & Event Magazine

*     Get a massage!  Holidays can be stressful enough, but add a wedding to the mix and it can become utter chaos!  Treat yourself to a peaceful hour and enjoy your wedding and holiday season to it's fullest and make this a season and event you will never forget!  ~ Francesca with Papa Eddie's Catering

*     Don't be afraid of the rain and cold when it comes to your photography!  A little preparation can make all the difference for getting some truly amazing and unique wedding pictures.  Too often, a bride and groom will feel like they have to stay indoors for their pictures because of the winter weather and they miss out on the beautiful diffused soft light we often have during the winter months.  A fun or antique umbrella and some colorful rain boots can be a recipe for some of the most romantic and unique wedding pictures ever!  Many wedding dresses are made of materials that will bead light rain right off and dry extremely quickly and a few pictures of you and your groom playing in the rain or kissing under an umbrella or standing in a puddle with your colorful rain boots will definitely be pictures you will treasure the rest of your life and will almost certainly set your pictures apart from all of your married friends!  ~               Gabriel with Van Wyhe Photography.

   

*     Have a fun & memorable wedding ceremony, work with your wedding theme or include a Santa, ask the minister to dress for a Victorian look.   Many ministers are asked to dress for a Hawaiian, Western or Sea Captain for summer weddings.  Why not have fun with your winter wedding too?  ~ Bob with 'I Need a Minister'

*     In winter skin and lips can get exceptionally dry so take care to use a nourishing moisturizer and to exfoliate in the run up to the wedding.  If skin looks good then make up will look good.    These steps should keep skin as smooth as possible in preparation for make-up.  If lips are prone to exceptional dryness then use a lip balm made from plant based ingredients which will nourish the lips deep down.  A protective petroleum type product could be used during the day or if going out in the cold windy weather.

~ Creamy textured make-up looks smooth and covers skin well.  Try cream foundations and cream blusher.

~  Avoid liquid stains as they can soak in to dehydrated areas and look patchy.

~  Choose a lip stick formula with added moisture to keep lips looking soft and supple.

Cassandra with The Bella Look

*     Candles, candles, candles!  ~ Corine with Billy Baroo's Restaurant

*     What foods are readily available during the winter months?  What vegetables or fruits taste great during the winter months?  In season foods taste better, cost less and is readily available locally.  What foods will your guests expect to be eating this time of year?  What foods would be a refreshing change and a nice surprise for your guests?  ~ Nancy with Simply Celebrations

*     White poinsettias and white Christmas lights are a stunning and inexpensive backdrop to a ceremony and floral decor.  ~ Corine with Billy Baroo's Restaurant

*    In case of snow or ice, plan to start the ceremony 15 or 20 minutes later than scheduled as guests do hate to be late.  When they arrive late they arrive in a stressful state-of-mind.  They are relieved to know the "show" hasn't started yet.  Loreli with Heart 2 Heart Weddings

*     Hire a coat check company!  During winter months it's often cold and wet promoting people to wear coats.  Is there a plan and place to accommodate these?  Coat check companies often handle the coats as well as providing gift security and guest concierge services at weddings.   ~ Marni with Coat Check Complete

*     For an evening wedding, if you are using signage to direct guest, be sure it's reflective so people can read your signs ~ Paula with South Sound Wedding & Event Magazine

*     Don't forget the specialty cocktails as guests arrive to the reception, serve a saketine (rice wine and sweet vodka) in a glass trimmed with sugar crystals  ~ Phyllicia with Realtime Weddings Consulting.

                    

*     If the venue allows it, a candle-lit ceremony is both beautiful and meaningful.  There's always LED tealights and candles as well.  ~ Katie with The Inn at Gig Harbor

*   Have large colorful (wedding colors, rainbow colors, etc) umbrella's available in case of snow or rain.   These can be used to usher guests in from the elements and they can also be used in some of your wedding portraits.  ~ Monica with Family Affair Photography

*     Choose a venue with interesting inside spaces, fireplaces, brick walls, soft leather furnishings which create a natural backdrop to a winter wedding.  ~ Corine with Billy Baroo's Restaurant

*    "Winter Time" Burrr!  Warm up guests with "hot" cocktails or hot non-alcoholic beverages such as Hot Buttered Rum, Coffee Royale, Hot Spiced and Spiked Apple Cider, non spiked hot Spiced Apple Cider, rich Hot Chocolate with whipped cream or marshmallows.  Yummm!  ~ Loreli with Heart 2 Heart Weddings

*** To our readers, if you have a tip that you feel we forgot to mention, please feel free to add it in the comments!

Helpful Wedding Invitation Hints

Your invitations will be the first glimpse of your wedding that guests will see.  So think about the vision you have for your wedding and how you want to let them know the joy you have for this day!

1.  Start looking and be inspired!  If the internet is your first choice of where to start your research, that is fine.  Just remember, you can't see true color,  size, and texture of the paper or ribbon with a picture on the internet.   Look at magazines, papers and even wrapping paper to find a color combination that will make your day beautiful!

2.  Make your invitation list!  Remember to count couples and families as one invitation.  A common mistake when counting guests.  For 100 'guests' you will probably only need 50-60 invitations depending on couples.  As a rule of thumb, order 20% more than your list total to allow for last minute invitees.

3.  Allow plenty of time for invitations printing and addressing!  It can take from 2-6 weeks to have invitations printed and another 2 weeks for addressing.  Don't use labels!  If possible have your invitations hand addressed.  So, order your invitation 4-6 months before the event.

4.  Check for correct name spellings of parents and how they want to be addressed!  I know that sounds funny, but better to be certain than be embarrassed later on.  If your parents are divorced, it will be best to ask them how they want to be addressed.

5.  Do not include a registry card with your invitation!  This is considered tacky and an impolite gesture.  Put this information on your wedding website and also rely on family and friends to let guests know where you are registered.

6.  Don't forget your thank you notes!  It is easy to order these with your invitations and then you will have them when you need them.  Thank your guests and vendors on a timely manner for their gifts and services.

7.  Mail your invitations 6-8 weeks before your wedding.  If you are having a destination wedding and will have several guests traveling, you might want to send them 10 weeks before the event.  Save the dates should be mailed 6-9 months before your wedding.

8.  Postage.  DO NOT purchase the stamps for your invitations until you have a full ensemble put together and it has been weighed by the post office.  Square invitations will cost more in postage due to the size.

9.  Time!  If you are considering making your own invitations consider your time and resources.  Don't rely on your friends.

10.  Have fun!  Don't be afraid to express you and your fiance's style and who you are.

Submitted by Puget Sound Wedding Professional Member Valerie of Valerie's Invites.  You can also find her here on Facebook.

What should I consider when selecting a wedding photographer?

Style:      
First you want to determine the style of photography you want.   However, with that said you want to keep in mind that some photo editing applications, tricks, etc might be the ‘it’ thing right now.  But, will those editing styles still be desirable in 2 or even 20 years?  Over the past two years alone I have seen several editing trends come and go.  A well composed photograph, one that tells the story of the day and expresses the emotion of the day is something that will last throughout the years. 

Experience:
It’s often said you get what you pay for.  This is when it’s a good idea to arrange to meet the photographer so you can see if they have a history of producing a quality level of work that you would want for your own wedding.  

As a wedding photographer, I can tell you that wedding photography can be one of the most challenging yet exciting forms of photography.

Don’t be afraid to ask how much experience they have?   Have they photographed a few weddings, a few hundred weddings?  Is this their business or a hobby? 

Do they have experience at your venue or a similar venue, especially if it’s a low light venue or a venue with it’s own set of challenges such as bright sun (windows or outdoors), or any other lighting situation, each can present their own little challenges.  An experienced photographer is going to be ready for any situation!

One thing we have noticed lately are people with little experience who are trying to take your focus off the actual photograph by over-editing and adding a lot of creative add-ons.   While there are a lot of fun and interesting techniques that can be done to the photographs will they still be desirable in 2 to 5 or even 20 years from now?  Look past the fun edits,  and make sure the images are good from the beginning.

Credentials: 
Many professional photographers who take their craft seriously are members of various professional photographer associations such as:
PPA - Professional Photographers Association
WPPI - Wedding & Portrait Photographers International
WPJA - Wedding Photojournalistic Association

Also what I feel is the most important credential is a happy customer!  So, don’t be afraid to ask for references from past customers and check for online reviews.

            

Personality:
Personality counts!  I’ve had family members of our customers tell us stories of past photographers that they dealt with and obviously didn’t recommend them for the wedding we were photographing.  We would hear about these photographers who were invasive, pushy, very demanding who had family or even the bride in tears on their wedding day.   You want a photographer you can spend the day with, who isn’t going to add stress to your day.  They don’t need to be your BFF but, you certainly want someone you are at ease with and who can work easily with all the personalities at your wedding. 

The Photographer:
If you are working with a studio that has multiple photographers make sure you meet with the photographer who would be photographing your wedding face to face before signing any contract.   Also, ask if this is their work you are viewing or a collective gallery of work.  Many larger studios will send whoever is available, this happens more often than you can imagine!

          

Money Matters:
There are several things to consider when looking at the photographer’s packages and pricing structures.  Do you understand what your getting?  Is there room for changes and what will the changes cost?  How much time will the photographer be at your wedding?  What happens if you need more time?

~ How many photographers will be covering the event?
There are still several photographers who prefer to work alone and others who work as a team of two - usually husband/wife teams.  There are advantages and disadvantages to each.  Most importantly though it’s a matter of personal preference of the bride and groom.  If the photographer is used to shooting alone, it’s often awkward when they are required to bring in a second shooter.  They need to be on the same page and work smoothly together.  Photographers who work in pairs have that established pattern, they know each others moves and communicate well together.

It’s also important to consider your venue and wedding size when determining if you want one photographer or two.  It wouldn’t make sense to have two photographers photographing a wedding at a small chapel with 20 guests. 

~ How many hours of coverage will be provided?
Coverage means what time they start to the ending time.  If you require your photographer to start at 10 am to photograph the bride getting her hair and make up done and the reception ends at 10 pm, that would be 12 hours of coverage.  If your photographer is committed to their job they will have little to no down time during those 12 hours.   When they aren’t photographing the bride and groom, they will be shooting details, guests and family. 

~ How many photographs will they be taking?
This isn’t much of an issue with digital cameras.  I’ve heard of some photographers who shoot about a 1000 images per hour!  Personally, I call this the “Mad Clicker”.  
If they are taking this many shots they obviously  aren’t putting a lot of thought into composition.

~  Do they edit the photos?  
This is often a big part of the cost of photographing a wedding.  For every hour of event coverage the photographer who cares about their art is going to take 6-10 hours editing the photographs from that one hour of coverage.  For example an 8 hour wedding can take anywhere from 48 hours to 80 hours to edit.  Or another way to calculate how much time they spend is about 2-5 minute PER IMAGE.

~ How many photographs will they edit? 
Some photographers will only edit and give you 50 to 200 images from the entire event.  Others will select X amount of photographs to edit per hour of coverage.  And finally you have others who will edit all photos that have turned out.  These are all things to consider when looking at their package pricing and to be sure to get what is offered in writing in a contract.

There are also photographers who offer a “Shoot & Burn” package.  Meaning they come and shoot the wedding and provide you a DVD of the images unedited in RAW form.  This can be an issue if you don’t have the proper editing programs! 

~  Will you receive proof prints or will the proofs be in a gallery for viewing?
This is a personal choice.  Proofs are meant to serve as a way to allow you to view your images and choose which ones you would like turned into professional prints.

~ Are professional quality prints provided?
It’s hard to determine what size and how many prints you want before your wedding.   Many photographers are now offering a print credit with their packages.  It’s not only important to know the value of the print credit but, to see their print prices prior to signing.   Photographer ‘A’ might give you a $100.00 credit and you can only buy 2 8x10’s with that credit.  While that same $100.00 with Photographer ‘B’ will fill a wall!

Get it in Writing:         
Once you’ve selected the photographer you want to cover your big day, be sure to get a contract in writing that states exactly what you’re getting and when you’re getting the final product.  A professional should be providing one without asking.

Read through it before signing.  Is it clear?  Fair?   Everything spelled out?  Make sure you have no doubts before signing!  If changes are made on the contract, be sure to show the amendments and initial them with the photographer.  Example, if you ask not to have your images on display on their website.  Make sure it’s written on the contract.

Final Thought:
Keep in mind when planning your budget that your photographs are going to be one of the few physical reminders of your wedding and I find as years pass the photographs increase in sentimental value.  No two photographers will photograph your wedding the same, like a painting, photography is a work of art. 

Submitted by Puget Sound Wedding Professional Member Sonny & Monica of Family Affair Photography

Fall Bridal Open House

Are you planning a wedding or an upcoming event? 

The Attic and the Hansen Place will be hosting their Fall Bridal Open House on October 24^th from Noon to 4pm.  Come tour two distinctly unique venues, sample food and meet with wedding professionals in a beautiful yet, relaxed setting.

The Attic: 1003 Main St, Sumner, WA

The Hansen Place, 823 Main St, Sumner, WA

Come meet the following members of the Puget Sound Wedding Professionals:

The Hansen Place, The Attic, Simply Celebrations & Events, Absolute Music, Top Hat Formal Wear, Betta Mansions, Adam’s DJ Service, Greatest of Days, Ceremonies by Cynthia, Getting Personal Imprinting, Family Affair Photography, Simply Irresistible, and Valerie’s Invites.  Several other vendors will also be participating in the Open House.

This open house has been organized by Nancy Skipton of Simply Celebrations.

Bridal 4-1-1 Workshops

 

               Wedding Tips from Professionals

         Planning Advice for your Wedding

      Q&A with up to 16 Different Vendors

   Wedding Checklists, Giveaways, DIY Advice!

If you are planning your wedding and have questions or concerns, these workshops are for you!  Every  bride has questions and sometimes no  one to ask.  Come listen to wedding professionals with answers.  The workshops are designed to help you learn how to interview potential vendors such as photographers, florists, DJ's, Officiants, Caterers, etc.  The workshops will provide you the information to make wedding planning decisions with ease, choose the best wedding dress or wedding flowers for you, and connect you with wedding professionals with DIY solutions.

Each workshop is a series of four 2 hour sessions with up to four wedding vendor presentations each session.  Sign up for one or all four sessions.  Workshops will be held in Tacoma, Seattle/Tukwila, Kent, Gig Harbor and other upcoming locations.

#15.00 per person for each session or save $10.00 and buy all four for $50.00 per person.

Call 206-601-6957 or email nancy@simplycelebrations.com            Call 206-604-1908 or email jan@greatestofdays.com

For more information and to buy workshops, go to www.bridal4-1-1workshops.com.

Workshops are designed and sponsored by Greatest of Days and Simply Celebrations & Events, LLC.

Wish Upon a Wedding

                     

Couples planning to be married can bid for wedding-related auction items online starting in October or at a Blissful Wishes Balls Nationwide in November, with all proceeds benefiting  Wish Upon a Wedding .This new organization is the world’s first nonprofit that provides weddings for individuals facing life-threatening illness.

Wish Upon a Wedding is currently seeking donated products or services in 46 cities, ranging from wedding gowns to tuxedos, invitations to cakes, and limousine services to honeymoons. It only takes a moment to register and make a difference in someone’s life at  https://www.biddingforgood.com/auction/AuctionHome.action?auctionId=115386483

For those donating, be sure to add your item to the correct category (city), and don’t forget to include your company logo and URL.  What a great advertising opportunity~ and you’ll be making a positive difference in someone’s life who truly deserves it!

Best Honeymoon Destinations?

Of course the BEST place to go depends on your taste, the activities
you want, your budget and the season. The following are the Best
for satisfaction in their category.

Honeymoon Seclusion:
1. Fiji
2. Tahiti
3. Bali
4. Turks & Caicos
5. Cook Islands
6. St. Lucia

Honeymoon Affordability:
1. Mexico
2. Jamaica
3. Dominican Republic
4. Bahamas
5. Hawaii
6. Thailand, Bali

Honeymoon Snorkeling and Diving:
1. Fiji
2. Tahiti
3. Belize
4. Turks & Caicos
5. Australia
6. Aruba, Hawaii

Honeymoon Exploring:
1. Australia
2. New Zealand
3. Italy
4. Costa Rica
5. Ireland
6. European Cruise

Honeymoons from the Pacific Northwest:
1. Hawaii - Maui, Kauai and Oahu
2. Mexico - Cancun, Riviera Maya, Los Cabos, Puerto Vallarta
3. Caribbean All-Inclusive - Jamaica, Dominican Republic, St. Lucia
4. Caribbean Cruise
5. Tahiti, Fiji
6. Thailand

An honorable mention goes to winter honeymoons at ski resorts in Canada, Colorado and Lake Tahoe.

Be sure to talk with your travel planner in detail about all of your wishes to be matched to the right destination, activities and resort values to have YOUR dream honeymoon.

Submitted by Puget Sound Wedding Professional Member:
D. Paula Demmer of Travel Leaders - Lakewood, WA www.Tahiti3.com

Why are DJ's so Expensive?

We recently asked a couple of DJ's in our group to answer the following question: Why do DJ’s charge a lot of money to DJ a wedding?   The first to post a response is Adam of

Adam's DJ services.

Here’s what we put into our events.  First, as the owner of the business, I spend a lot of money marketing the business to get our name out there; advertising, networking, community service, etc.  We also have lots of costs involved, from licenses and insurance, our extensive music collections and the gear we use. 

Another important aspect is time.  I am willing to meet with every potential client face to face prior to having them make a decision.  This can take up to 4 hours sometimes, including mileage and travel expenses.  Our next step is planning.  On average, we spend over 25 hours for each event we’re involved with (weddings take more time).  We are here for our clients 24/7 to answer questions and help guide them throughout the planning process. 

With most wedding packages we offer, our DJs have a final consultation with the client – again, a face to face meeting.  These meetings usually run anywhere from 2-4 hours!  It helps getting to know the clients personally to understand their needs and wants for their events.  Then we prep our gear (cleaning, organizing, double checking certain things), make sure our music collection is up to date and make sure we have the appropriate gear for each event (some customization depending on each event’s needs). 

On the day of the event, we show up early to setup and make sure all is in order before guests even arrive.  Hopefully, all goes as planned and the event is a success.  However, it doesn’t end there.  One of the things we like to do to add value to what we provide is offer to record the audio from an event; like a photographer captures the visual elements of an event, we like to capture what was said during the ceremony and toast for our clients. 

Again, transferring audio and editing files takes time!  Other things we offer to do are pre-wedding slide shows, post-wedding photo montages, and running extra equipment most other DJ’s don’t have (video projectors, spotlights, karaoke, etc.) 

One more thing to point out, I’ve personally DJ’d over 600 weddings in my career – I’m no longer the weekend warrior with minimal equipment or music collection – I’m a pro who does this for a living.  And most of our DJ’s on our team have DJ’d over 100 weddings.  It’s kind of like the difference between purchasing a meal at Ruth’s Chris Steakhouse vs. McDonalds!  Service and quality are two things we offer and live up to with our clients. 

So know what you’re getting into…hire a reputable company to help with music on the day of your event, one with a backup plan in case something happens to your assigned DJ – not one who may cancel on you if he’s in a car accident the day before your wedding! 

If experience is important to you, be willing to work with and pay for a company with a good reputation who does this all the time, not just on the side.

Contributed by Puget Sound Wedding Professional Member Adam Tiegs of Adam's DJ Service.

What is the Role of a Wedding Coordinator?

We recently asked a couple of the wedding coordinators in our group the following question:

               

         What is the role of a wedding coordinator? 

___________________________________________________

I believe a  Wedding Coordinator, should be your guide and confidant. Wedding coordinators help you pull all you thoughts together and then translate those ideas into real workable plans, we focus on budget and being as cost effective as possible.

We bring ideas and proven resources to the table. A good coordinator/planner is helping her bride by building towards a unified consistant vision (That BIG picture) so the result on the wedding day are beautiful and perfect.

We take the stress and confusion out of the planning process, and we are the couples liason with the other venders on the wedding day.

When the big day arrives, we take over so the Bride and Groom, and their families can be free to enjoy and relax as their day unfolds beautifully the way its was planned.

Contributed by Puget Sound Wedding Professional Member -
Colleen Melott of Twice as Nice the Bride

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Unlike what you might see on the TV shows and movies about Wedding Coordinators, our job is not as glamorous as one might imagine.  It is exciting, however, and an honor that we get to spend more time with a bride than any other vendor for her wedding.

Most Wedding Coordinators will offer three basic variations of planning packages with a few more that are a blending of those basic packages.  This is just to give you a picture of what a Wedding Coordinator can do for a client and everyone involved in her wedding.

The first level of of planning packages is more than likely just to help a bride in choosing vendors/venues in which the Coordinator will offer a selection of 3 or so for a set price per vendor category search.

The second package is probably along the lines of a Day-of- Coordination (DOC).  These packages are popular when a bride has chosen the vast majority of her vendors.   This bride feels that she needs some help pulling everything together, is somewhat overwhelmed thinking about her wedding day and has concerns about how everything is going to come together on her wedding day. 

The third basic package would be a Full Coordination in which the Coordinator helps a client choose a vast majority of her vendors.  It could even include assistance in choosing the wedding gown, attire for the bridal party, reviewing a venue, meeting together with the bride and different vendors and anyone who might be closely working with the bride.  

With the two previous planning packages mentioned, a Coordinator will work closely with all of the vendors and a bride to develop a timeline for the entire wedding day so that things stay on schedule.  This can save a bride a lot of money because if you have to pay for an extra hour for a DJ or a limousine that's sitting outside the building because things are behind schedule those extra dollars can be significant.  If a venue charges you extra for an additional hour, pretty soon you could have hundreds of dollars added to your venue bill.

Sometimes it's the little things that make a difference when there is a Coordinator on the scene.  We realize that your guests are the most important people in your life and will go out of our way to make sure everyone is comfortable.  If you have a grandmother going through a particularly hard time who you think could use a hug, we'll be glad to get acquainted and give her an extra smile and a hug. 

At one wedding that I accompanied my husband to that he was officiating, the mother of the bride said that they wouldn't need me to bring a bridal emergency kit but I always do anyway.  Perhaps she was thinking it would cost money, but I wouldn't do that because I thinks it's just good customer service.  Within five minutes of arriving, I was helping a bridesmaid get makeup off of her dress and also making repairs to the bride's dress so that the bustle would stay in place.  Again, it's the little things that make your day easier.  Each Coordinator will have his or her own special ways of dealing with everything to set their client at ease.

Back to the unglamorous part of being a Wedding Coordinator, we handle other types of emergencies or situations that come up.  Since are usually the first to arrive on the day of the wedding and the last to leave, we make those discoveries that have appeared overnight.  Imagine surprise graffiti, someone took off with the garbage cans, the city employee didn't unlock the restroom doors as promised and so forth.  Think of Murphy's Law.  We do our best to make you unaware that Murphy ever showed up!  We like to take care of problems in such a way that you might not even know that there was a problem.

One more thing!  When do you think we hear the statement from a bride or her family that they wish they had hired a coordinator?  It is just before a wedding and right after a wedding!  By hiring a Coordinator early on you can save yourself a lot of stress, save money through discounts we can pass on to you, and save some relationships.  Yes the latter is sad but true when nerves get raw,  emotions run high, and when anyone in particular feels overworked or even exhausted from someone constantly changing their mind.

Contributed by Puget Sound Wedding Professional Member Janis Flagg of Greatest of Days Event & Wedding Planning.

How to Cut the Wedding Cake

           

We recently found this guide that shows how to cut popular shaped wedding cakes.  The first step in cutting is to remove the top tier, and then begin the cutting with the 2nd tier followed by the 3rd, 4th and so on. The top tier is usually saved for the first anniversary, so it is not calculated into the serving amount.

To view this handy guide just click here:  Wedding Cake Cutting Guide.

Printing Rights vs Copyrights

As a photographer, I'm often asked if I provide a copyright release.  My answer is "No, I provide a printing release".  So, what is the difference and what does it mean to you, the customer?

A printing release gives you  permission to reproduce  the images for personal use.   With our business (and I can only speak for ours)  we provide an 'unlimited release' which means you can print and give away as many photos as you like to family and friends for as long as you desire.  You cam also use the images on Facebook, MySpace, blogs, etc without seeking permission prior to use.

The one restriction placed on the DVD's is that the images can not be used for commercial gain.  Meaning they can not be entered into a photography contest, sell the images to magazines, or sold as stock photos, etc. 

This hasn't been a problem for our customers.  What they want is the right to print and use their photographs for their personal use.  What do we, as photographers get from this?  We get to keep the ability to use your photographs to advertise our business.  We can use the images on our website, our blog, brochures, etc.

Think of an image like you would another form of art.  think of a song.  A radio station has the right to play the song but only the artist has the right to sell the song 

Contributed by Puget Sound Wedding Professional Member Monica & Sonny Allshouse of Family Affair Photography.

Bridal Open House

       Are you planning a wedding or an upcoming event? 

The Attic and the Hansen Place will be hosting their second Bridal Open House on May 2nd noon to 4pm.  Come tour two distinctly unique venues, sample food and meet with over 20 wedding professionals in a beautiful yet, relaxed setting.

The Attic: 1003 Main St, Sumner, WA

The Hansen Place, 823 Main St, Sumner, WA

Come meet the following members of the Puget Sound Wedding Professionals:

The Hansen Place, The Attic, Simply Celebrations, Gen X Pro DJ Services, Angie D Photography, Top Hat Formal Wear, Betta Mansions, Elyse Juarez Make Up & Hair, Greatest of Days, Pastor Pat, Susan Haas - Harpist, and Family Affair Photography.  Several other vendors will also be participating in the Open House.

This open house has been organized by Nancy Skipton of Simply Celebrations.

White Dress, Green Wedding?

It is very cool and chic to be earth friendly these days particularly in the Northwest. What most people do not know is that it can also be very budget-wise to be “green”. Even if “fair trade”, “sustainability” and “carbon neutral” are not in your daily vocabulary, you can benefit from incorporating some of these eco-friendly tips to reuse, renew, and recycle:

· Use rental (reusable) items instead of buying new. There are many local rental companies to supply you with table décor, linens, place card holders, etc. Or if you do buy items for your wedding that can be reused by someone else, there are websites you can list your items on to be bought and used again by another bride. Try Bravo Bride for this.

· Consider asking your floral vendor about which flowers are in season locally at the time of your wedding. Not only will it save you money but you will support local growers and reduce the carbon emissions caused by shipping flowers long distances. Use your altar arrangements twice - once at your ceremony and then have them moved to your reception and use them at your head table or on your buffet. This will save you money and reuse your arrangements. Bridesmaids’ bouquets can be placed in vases along the head table at the reception instead of doing more centerpieces.

· If you are not attached to saving, cleaning and preserving your wedding dress, consider selling it on Bravo Bride. Your bridesmaids can donate their dresses to Cinderella’s Closet which benefits young ladies who cannot afford to buy a new prom or homecoming dress. Brides Against Breast Cancer will also take “like new” wedding dress donations.

· Try to use local vendors whenever possible to reduce your carbon footprint caused by shipping items long distance. Supporting local businesses is great for your local economy and almost always costs you less to buy local and in season.

• Reuse a family member’s items from their wedding. A grandmother’s embroidered handkerchief can be used to dry your tears of joy and your grandma will love you for using it. If your mother’s wedding dress was a classic timeless dress and close to your clothing size, you can have it altered to fit you. This is a lot less money than buying a dress new. This can be your something old or something borrowed!

• Here is a very simple cost effective tip you can utilize at the beginning of your planning. Find a venue that can hold both your ceremony and your reception. You save by paying for only one location for your wedding. Your guests save time and gas (emissions) by not having to drive from the ceremony to the reception. All your flowers can easily be moved from ceremony to reception.

• Give favors that are appealing and can serve a dual purpose. A program printed and made into a paper fan for a late summer outdoor wedding can be the program and a favor all in one and keep your guests cooler. Consider a plant-able favor  like a tree seedling in a mini terra cotta pot that makes your guest tables look great and can be planted later and green your guests’ yards.

So walk down the aisle in your white wedding gown but think “green” while you plan. 

Contributed by Puget Sound Wedding Professional Member: Nancy Skipton of Simply Celebrations & Events LLC.

Dos and Don’ts of Visiting a Venue

Do make an appointment.  You want to ensure that you will be able to see the space and have the undivided attention of the venue’s onsite representative.   You wouldn’t want your wedding day interrupted with a stranger checking out the party, so we extend the same courtesy to them on their special day.

Don’t be shy about asking questions.  We would love to make sure everyone is on the same page earlier rather than later.  Good questions to ask include parking options, how long you have the venue for, what the venue’s expectations are for setup and cleanup, how much the deposit is and what, if any, is refundable, etc.

Do ask about preferred or required vendors.  Often we recommend vendors that we know do a great job, and they are familiar with our venue and the ins and outs.  While some venues do not require you to use the vendors on the list, some do, and it’s good to know in advance.

Do ask about what’s included with the venue space.  Is there a bride’s room?  A groom’s room?  If you are only using the location for the reception, keep in mind that you may not need this space if you are coming straight from the ceremony location.

Do ask about restrooms.  Are they indoor?  Are they close by?  How many are available for your guests?  Sometimes venues do not have enough stalls available for the number of guests expected and this can cause frustration for your guests.

Don’t assume the caterer at a venue automatically includes rentals.  We’ve heard of brides that make all of the arrangements with the caterer only to find out there’s no silverware on their wedding day – the bride assumed the caterer would bring it and the caterer assumed the bride rented it.  Most venues with onsite food and beverage provide serveware, glassware, china, silverware, etc., but it’s always best to ask and make sure there’s not an additional rental.  Conversely, off-premise caterers typically can rent these items to you or arrange for the rental if they don’t stock them, but you don’t want to be surprised (by lack or cost of items) on the big day by not asking about them before hand.

Do ask if outside catering is allowed.  Some venues have an exclusive onsite caterer or in-house food and beverage.  Ask if the culinary staff in the venue’s restaurant is the same for banquets – if it is, the restaurant’s meals can give you a good idea of the banquet food!  For venues that allow outside catering, be sure to ask about preferred vendors, or if there is a required list.  Often there are preferred caterers as they know the venue and rules, and the venue knows the quality of the product and service staff to maintain a professional image.

Don’t ignore Mother Nature.  If you have an outdoor wedding or reception planned, ask the venue about options for tents in case of rain (especially if in the Pacific Northwest!).  As a courtesy to your guests, you may want to have sunscreen (or umbrellas), bug repellant, and/or tissues available.  Some guests may have allergies aggravated by an outdoor location, so let your guests know the venue is outdoors so they can prepare.  Garden or outdoor weddings can be gorgeous and provide for wonderful pictures.  A little bit of advance planning can make everything smooth.  If you have an indoor venue but the forecast looks like rain, consider having large golf umbrellas available and put the ushers/groomsmen to work at the end of the reception to escort guests to cars.  This little touch will be remembered for a long time.

Do ask about exclusive use of the venue.  Does the venue reserve the right to sell space in the morning before your wedding?  How much time are you given for access?  If you are at a venue that offers other services, such as a restaurant or golf course, what is the flow of wedding guests vs. patrons?  Will there be other events going on at the same time as your wedding?  By asking in advance, you won’t be surprised by Aunt Gertrude’s 90^th birthday party down the hall.  (This also goes back to the restrooms!)

Contributed by Puget Sound Wedding Professional Members:

Kati Wright, Catering and Sales Coordinator, The INN at Gig Harbor & Trista Shinnick, Food and Beverage Manager, Trophy Lake Golf and Casting

Brides Club Spring Wedding Expo

If your planning a wedding it's once again time for the annual Spring Bridal Expo at the Tacoma Dome!  There will be several members of the Puget Sound Wedding Professionals who will have a booth at the show. 

The following members have confirmed having a booth at the show: Adam's DJ Services,  Makeup By Nika's Mobile Makeup Services, Motion of Life of life Video,  Party  Bee Entertainment, Knots about Balloons, Paula Demmer with Travel Leaders,  Red Letter Events and Twice as Nice as the Bride. 

Don't miss the  fashion show that features wedding gowns, bridesmaid dresses, mother-of-the-bride dresses, plus-size fashions and tuxedos from local boutiques.  There are also vendors who will have dresses for sale at the show.

You can also save some money by buying discounted tickets online www.bridesclub.com.

Tacoma Parks Open Houses

The Tacoma Parks and Recreation will be having several facilities open and available for viewing allowing you see the venues first hand and learn about their wedding day services. The following venues will be open: Point Defiance Lodge, Pagoda, and Fort Nisqually all at Point Defiance Park. They also have Titlow Lodge, 8425 6th Ave and South Park Community Center, 4851 South Tacoma Way. 

Three of the venues will feature a variety of vendors to complete your wedding day;  The Pagoda, Titlow Lodge and South Park Community Center.  The open houses will be on Sunday March 21st from 11 am to 4 pm.

We have several members of the Puget Sound Wedding Professionals group who will be at the open houses.  Please be sure to check them out to see what they  offer to make your day extra special.

Adam's DJ Services - The Pagoda, Titlow & South Park  Entertainment Masters - The Pagoda, Titlow Lodge                         Extra Hands Catering Services - Titlow Lodge                                Family Affair Photography - South Park                                          Getting Personal Imprinting - Pagoda                                              Grand Affaire Catering - South Park &  Titlow                               Lifetime Memories - South Park                                                      Motion of Life Video Services - Titlow Lodge                                 Party Bee Entertainment - South Park                                              Simply Celebrations -  South Park                                                   South Sound Wedding & Event Magazine -  The Pagoda                   Streamside Photography - South Park                                              Trendy Events - The Pagoda, Titlow Lodge & South Park                 Vivid Images - Titlow Lodge & South Park                                       Wallflower Photography - The Pagoda  

We all look forward to seeing you there!   For more information you can check out the Tacoma Parks site:  Bridal Open Houses

Tips on How to Hire a Wedding DJ

With the wedding planning season in full swing, it is time for a tip that relates to my industry niche – the wedding DJ and how to hire one.

I have spoken with over two dozen brides this past weekend, and when I asked them if they have ever hired a wedding DJ before, or a DJ for that matter, none of them answered “Yes.”  So, the following is a list of tips and advice to use as a quick educational tool that will hopefully help you find the best entertainment value you can.

1. Narrow the list down to a few potentials.  Look at the DJ company’s marketing materials – is it professionally done?  Next, look at what they are saying – is it about “Us” or is it about “You”?  Remember, this is your day, your DJ service should speak about serving you.  Next, look at their website – does it look professional, clean, elegant?  Or does it look messy and unorganized?  How a DJ presents himself will be a direct reflection upon his service – pick the DJs whose presentation stands out and write their information on your list.
2. Meet with every DJ on your list, in person.  I know, email is convenient and much can be discussed over the phone – but it’s hard to fully disclose what a company’s service entails and the value you receive for your entertainment dollar in a ten minute conversation or via text documents.  Consider the DJ’s personality, his appearance, how he conducts himself, how he speaks - this is going to be the spokesperson that represents you!  The other need for a consultation is for comparing DJs – consider it a live performance (us professionals do!).  Not all DJs are the same, nor do they provide the same service.
3. Ask them questions, but make sure the question that uses the “P-word” is last.  Here is seven questions every bride should ask:

1. What do brides like best about your style?

2. Have you ever done a reception at our venue?

3. How good is your equipment?

4. What’s your secret to getting my guests on the dance floor?

5. Can you do anything special for my formalities?

6. What are the hottest ideas for wedding receptions these days?

If entertainment is a priority, and more brides are telling me it is, make sure your DJ company delivers on the level of service you are looking for.

4. Ask for demo announcements.  Go ahead, ask them how they introduce the wedding party.  I can guarantee mine will be much different than what others may come up with.  And then I’ll explain the reasoning behind it. 

5. Understand that a DJ can do much more than just play good music.  Ask your DJ what else he provides in his service.  Brides have been walking out of my consultation meetings going, “Wow, I didn’t know DJs can do that and I can see the value your services have!”  This is why a consultation meeting is a must!  I provide personalized packages – and simply asking me for an email quote based off what you desire is not going to convey the value or quality I provide my clients with.  Even the quality of the equipment can make a world of difference.

6. Price differences may shock you – but do your homework!  This is why I say ask for pricing after the consultation has been completed.  I have had some brides ask for some huge packages and quote over the phone and email - seven hours! karaoke! monogram gobo light! uplighting! two sounds systems for the ceremony and reception!  a photo montage!  love story! – and then been shocked at the price quote I put out – they simply didn’t think it would cost that much.  But ask the DJ to show you a copy of the planning process he uses – how much time is really invested into you?  The package before would easily include over 45 hours of time invested into that client – plus expense costs to create the magic she was looking for.  Add on top professional fees to do this full-time and perfect my craft – and it’s no wonder why $15 an hour wouldn’t make sense.   Find out if your DJ is full-time or part-time – and then ask him to breakdown his preparation hours.  Simply put, the day-of time for a reception-only service is generally 8 hours – if only 12 is being put into you, are you really getting a great service?

7. Have fun!  Remember, the reception is about you and the guests – make sure your DJ will inform you on how he will make your guests become apart of the reception – not just attending it.  And your search for a DJ should be fun – after all, this is entertainment and no one wants a boring wedding reception.  In an informal survey of my 2008 brides, I asked them, what have your friends commented on about your wedding?  Their answer: “The choice of the DJ.”  Make hiring a quality DJ a priority – and your friends will be saying, “Your wedding is the best wedding I have ever attended.”  That is, after all, what most brides want – the best wedding reception, ever!

I hope this helps – I understand most brides have no idea where to start.  Take what you have seen from other wedding DJs and start your basis there – and then see if you can find one that “WOWs” you.  If you need help looking for quality wedding DJs, please feel free to contact me, sometimes I am perfect for a bride, other times, I am not - but I will direct them to a DJ that is a better fit!

Contributed by Puget Sound Wedding Professional Tony Schwartz of Tony Schwartz Weddings.  You can also find him on facebook.

How to Use a Honeymoon Registry

Do not expect your whole trip to be paid for unless your  parents or  grandmother have already indicated they will treat you to a nice honeymoon!

After booking the honeymoon that suits your style and budget, why not ask your friends and family to gift you with extra special experiences such as an upgrade to beach front lodging, a couples massage, a snorkeling tour, or private dinner on the beach instead of more towels and a toaster?

Your friends and family will love being able to gift something special for your wedding that they know you would like, but yet have options to choose what they can afford. With out of town relatives or a destination wedding, it also saves them money on gift wrap and shipping it to your home.

There are 2 main honeymoon or travel registry systems to consider:
Gift certificates for a specific activity they book through your travel planner (who has your wish list). Or a dollar amount applied to your honeymoon package. This version works well for older relatives and those not comfortable with the internet. Any reputable travel agency can do this and may have cards so you can announce your registry.

Online Registries where you have a page to post your wish list broken into smaller increments much like a set of dishes split into place settings. The better your description is – the more likelihood of getting the gift! Some companies charge a fee to the bride & groom. IMO, that’s paying to receive your gift. Other companies charge a small handling fee to the giver which ends up costing less than wrapping and shipping housewares.

When do you tell people you have a travel registry? As soon as you have booked your trip. Or when you send “save the date” notices. That way you might get some great experiences for shower gifts. Or a with a card inserted in your printed wedding invitations.

When do you get the funds? Gift certificates would be as soon as the person gives it. Online registries work like an escrow account and you receive one check just before the wedding and sometimes a second one a couple weeks after with the last minute gifts. Since registry funds come in after you have made your package final payment – it’s best for adding optional experiences, upgrades and during travel expenses.

Of course, you send a Thank you card saying how much fun you had with or doing the gift they selected not thanks for the cash….
From my experience, many couples keep their options open with a combination of agency gift certificates and our affiliation with the oldest online registry plus a store registry such as Macys or Target.

Contributed by Puget Sound Wedding Professional Member Paula Demmer of Travel Leaders.